See which IT quote is actually cheaper
A free Excel workbook that lines up three managed IT quotes side by side, flags what each one quietly leaves out, and shows the true monthly and year-one cost.
A free Excel matrix to compare up to three managed IT quotes apples to apples. Normalize prices, flag scope gaps, and see the true year-one all-in cost.
What you'll get
A practical, ready-to-use resource you fill in with your own numbers and keep. No expiring trial, no strings.
What the Quote Comparison Matrix does
Three managed IT quotes rarely arrive in the same shape. One is priced per user, one per device, one a flat fee. One includes backup, one calls it an add-on, one does not mention it. The cheapest sticker price is almost never the cheapest once you add back what it left out, but spotting that by eye is hard when the quotes are formatted three different ways.
This workbook puts all three on one page. You enter what each provider quoted, line by line, and the sheet normalizes it to a true monthly cost and a year-one all-in. Where one provider excludes something the others include, it flags the gap. The real comparison becomes obvious.
Normalize the numbers
Per-user, per-device and flat-fee quotes get converted to a true monthly figure and a year-one all-in, so the lowest sticker price stops fooling you.
Catch the scope gaps
Backup, after-hours coverage, security stack and onboarding fees each get their own row, and the sheet flags when a provider excludes something the others include.
Compare line by line
Scope rows cover what is included versus an add-on, SLA, local and on-site response, contract term and exit. The cheap quote and the complete one are easy to tell apart.
Defend the decision
When the lowest number is not the best deal, the matrix shows your team exactly why, so you can pick on value instead of price alone.
What is inside the workbook
- A side-by-side matrix for up to three providers
- Scope rows for per-user price, what is included versus an add-on, after-hours coverage, onboarding fee, security stack, backup and disaster recovery, SLA, local and on-site response, and contract term and exit
- Automatic flags when a provider’s quote excludes a line the others include
- A normalization that converts each quote to a true monthly figure and a year-one all-in total
- A short instructions tab so anyone on your team can fill it in
The cheapest quote is usually the most incomplete one
Wondering why one quote is so much lower?
If a single bid came in well under the others, it is worth understanding why. Our article on why one MSP quote is so much cheaper breaks down the usual reasons, and our managed IT pricing hub covers the models and trade-offs so you know what a fair number looks like.
How it works
Tell us where to send it
Fill in the short form. Just enough so we know who we're helping and can tailor any follow-up, only if you want it.
Check your inbox
We email your copy right away, and the download is yours to keep. No expiring trial, no login.
Put it to work
Use it on your own, or ask us for a second set of eyes. No pressure either way.
We do not sell your information
You get the file and an email copy for later. That is it. No third-party sharing, ever.
Real local humans built this
Vicinity is a genuinely local IT provider with people in Alaska and Hawaii. The rows reflect where quotes really differ out here.
No sales theater
The workbook is a working tool, not a brochure. Use it to compare anyone, including us.