HIPAA Compliance
Protection That Works for Your Practice
Practical HIPAA compliance support for healthcare practices with technical safeguards, risk analyses, and ongoing protection that strengthens operations.
How Vicinity Approaches HIPAA
We work with practices of all sizes, from solo practitioners to multi-location groups. What they have in common is they need practical help from people who understand both healthcare operations and technical implementation. They don't need another vendor selling fear or another consultant who delivers a binder and disappears.
We Start Where You Are
Every practice is at a different point. Some have robust policies but weak technical controls. Others have excellent IT but inadequate documentation. We begin by understanding your current state—not to judge it, but to identify the most important next steps.
- Comprehensive risk assessment of your current environment
- Identification of where patient information lives and how it moves
- Gap analysis against HIPAA technical, administrative, and physical safeguards
- Prioritized recommendations based on your specific risks and resources
- Building on what's already working rather than starting from scratch
We Walk at Your Pace
Real compliance takes time and requires investment. We help you make incremental improvements that systematically reduce risk while respecting your operational and financial constraints. The goal is progress, not perfection.
- Phased implementation plans that match your budget and capacity
- Focus on highest-impact improvements first
- Sustainable protection that you can maintain long-term
- No pressure for gold-plated solutions that don't match your reality
- Recognition that perfect compliance is impossible, but good protection is achievable
We Combine Technical and Advisory Support
We bring both compliance consulting and technical implementation together. Our managed IT services provide the technical foundation, while our consulting ensures you have the policies, training, and documentation to match.
- One team handling both advisory and implementation work
- Technical safeguards that actually work with your administrative processes
- No coordination between multiple vendors who don't talk to each other
- Ongoing support rather than one-time fixes that degrade over time
- Integration with your practice management systems and workflows
We Support Your Practice Management
Practice managers and administrators carry significant HIPAA responsibility while managing dozens of other priorities. We provide support that makes their job more manageable—while respecting that they know their practice better than we ever will.
- Technical expertise when you need it
- Project management for compliance initiatives
- Documentation support that reflects how you actually operate
- Staff training development and delivery assistance
- Partner who understands healthcare operations, not just IT
HIPAA Support Services
Effective HIPAA compliance requires both technical safeguards and administrative oversight. We provide the full spectrum of support your practice needs.
Managed IT Services
Technical safeguards are foundational to HIPAA compliance. Our managed services ensure your infrastructure meets security requirements—encryption, access controls, secure backups, and network segmentation—with ongoing monitoring and maintenance.
Advanced Cybersecurity
HIPAA requires ongoing security monitoring, threat detection, and incident response capabilities. Our cybersecurity services provide the protection your practice needs with expertise you don't have to hire.
Governance, Risk & Compliance
HIPAA compliance builds on strong GRC foundations. We help you establish governance frameworks, risk management processes, and policy structures that make HIPAA requirements more manageable.
Business Continuity
HIPAA requires you to protect the availability of patient information through backup and recovery capabilities. Our BC/DR solutions ensure you can maintain operations and meet recovery objectives even when disasters strike.
Cloud & Azure Migration
Moving to secure, HIPAA-compliant cloud infrastructure can improve security while reducing on-premises complexity. We help practices leverage modern platforms while maintaining compliance.
The Challenge Healthcare Practices Face
For most healthcare practices, HIPAA creates a practical problem—compliance is important, but it's not what keeps your doors open. You're caught between competing priorities, trying to balance protection with practicality.
Limited Time and Resources
You can't dedicate unlimited resources to compliance, especially when those resources could be serving patients. Yet ignoring compliance isn't an option either.
Fragmented Vendor Support
Compliance consultants tell you what to do but can't help you implement it. IT providers focus on technical controls but don't understand the full compliance scope. You're stuck coordinating between vendors who don't talk to each other.
Documentation vs. Reality
You may have inherited policies that don't reflect how your practice actually operates. Or you have excellent technical safeguards but inadequate documentation to prove compliance.
Weak Foundations
Many practices try to bolt HIPAA compliance onto fragile infrastructure—unreliable systems, unclear decision-making processes, and undocumented accountability—making everything harder than it needs to be.
Why Healthcare Practices Choose Vicinity
Effective HIPAA compliance should strengthen your practice, not burden it. Done right, protections make operations more secure, staff more confident, and patients more trusting—without creating bureaucratic overhead.
Compliance That Serves Your Mission
Healthcare exists to serve patients. Every compliance decision should ultimately support that mission. We build protection that enables you to serve your community effectively and sustainably—not barriers that get in the way of care.
Practical, Not Perfectionist
We focus on building sustainable protection that matches your resources and risk profile. Progress matters more than perfection. We help you make systematic improvements without demanding impossible standards or creating anxiety about compliance.
Implementation, Not Just Advice
We don't hand you a binder and disappear. We implement technical controls, document policies, train staff, and manage projects. One team with complete accountability from assessment through ongoing compliance.
Partners, Not Vendors
We position ourselves as support for practice managers and administrators, not as people coming in to take over or criticize. We provide expertise and execution that makes your job more manageable while respecting your knowledge of your practice.
Built on Strong Foundations
We assess whether you have the fundamental governance, risk management, and operational discipline that makes HIPAA compliance manageable. When foundations are solid, specific requirements become much easier to address.
Enables Growth and Confidence
When your compliance foundation is solid, you can pursue growth opportunities—expanding to new locations, adding services, or working with partners who require demonstrated security standards. Protection enables possibility.
Common Questions from Healthcare Practices
Most vendors are either consultants who tell you what to do (but can’t help implement it) or IT providers who handle technical controls (but don’t understand full compliance scope). We bring both together—we assess your compliance needs AND implement the technical safeguards AND help with policies and training. One team, complete accountability, no coordination between vendors who don’t talk to each other.
Yes. We can provide HIPAA consulting and project management while working with your existing IT provider, or we can take over IT management completely if that makes more sense. Many practices start with consulting support and transition to full managed services over time as they see the value of integrated support.
It depends on your starting point and scope. A basic risk assessment and gap analysis might take 4-6 weeks. Implementing prioritized remediation measures typically takes 3-6 months. But HIPAA isn’t a finish line—it’s an ongoing operational requirement. We help you build sustainable protection rather than rushing to check boxes that won’t hold up under scrutiny.
It varies based on practice size, complexity, and your current state. We can provide significant value through consulting engagements (helping you understand gaps and prioritize actions), managed IT services (providing ongoing technical safeguards), or comprehensive programs (handling both advisory and technical work). We’ll work with your budget reality to identify the most important investments for your specific risk profile.
Our core focus is underserved markets like Alaska, Hawaii, and other remote areas where healthcare practices struggle to find qualified local support. However, we can work with practices anywhere that value our integrated approach to HIPAA compliance and our focus on practical, sustainable protection.
We help practices through the entire incident response process—from initial assessment and containment through notification requirements and remediation. If you’re using our managed IT and cybersecurity services, we often detect and respond to incidents before they become breaches. But if something does happen, we’re there to help you manage it properly and learn from it.
Absolutely. We frequently work with practices responding to audit findings, OCR investigations, or business associate incidents. We help you understand what’s actually required (vs. what auditors might have overstated), prioritize remediation, and implement sustainable fixes that address root causes rather than just checking boxes.
We see ourselves as support for these professionals, not as people coming in to take over their responsibilities. Practice managers know their practice, their staff, and their workflows better than we ever will. We provide the technical expertise, project management, and documentation support that makes their compliance responsibilities more manageable—while respecting their authority and knowledge.
Ready to Build HIPAA Protection That Works for Your Practice?
Whether you're a medical clinic, dental practice, chiropractic office, or other healthcare provider, HIPAA compliance is part of your operational reality. The question is whether you have the support you need to handle it effectively while staying focused on patient care.