Build next year's IT budget without guessing
A free Excel workbook that turns a confusing pile of IT costs into one clear, defensible number you can take to your leadership team.
A free Excel IT budget template for small and mid-sized businesses. Plan managed IT, security, backup, licensing, projects and compliance for the year ahead.
What you'll get
A practical, ready-to-use resource you fill in with your own numbers and keep. No expiring trial, no strings.
What the IT Budget Builder does
If you have ever tried to add up what your business really spends on IT, you know how quickly it turns into a mess. The managed IT fee is easy. Then come the Microsoft 365 licenses, the security tools, the backup service, the internet line and its backup, the laptops you replace every few years, the one-off projects, and the compliance work nobody warned you about. They live in different invoices, different months, and different inboxes.
This workbook puts all of it on one page. You fill in your headcount and a few numbers, and it builds a clean annual IT budget you can actually defend in a planning meeting.
See the whole picture
Managed IT, licensing, security, backup, connectivity, hardware refresh, projects and compliance. The costs that usually surprise you are already line items.
Built for 10 to 75 people
Per-user and per-employee math is done for you, so you can sanity-check a quote or plan headcount changes in a few minutes.
Made for Alaska and Hawaii
Includes a cost-factor note for the things continental US templates ignore: shipping, on-site travel, and connectivity redundancy out here.
Yours to keep
No login, no expiring trial. Download the workbook, fill in your numbers, and reuse it every budget season.
What is inside the workbook
- A cover tab with simple instructions, so anyone on your team can pick it up
- An annual budget worksheet covering managed IT, licensing, the security stack, backup and disaster recovery, connectivity and redundancy, hardware refresh, one-off projects, and compliance
- Per-employee and percent-of-revenue calculators that fill in automatically
- A three-year roll-forward, so you can plan beyond the next twelve months
- A short note on the cost factors that hit Alaska and Hawaii businesses specifically
A budget is a starting point, not a verdict
Want to pressure-test your numbers?
Once you have your draft budget, it helps to compare it against what businesses your size actually pay. Our guide on what managed IT should cost walks through real ranges, and our managed IT pricing hub covers the models and the trade-offs.
How it works
Tell us where to send it
Fill in the short form. Just enough so we know who we're helping and can tailor any follow-up, only if you want it.
Check your inbox
We email your copy right away, and the download is yours to keep. No expiring trial, no login.
Put it to work
Use it on your own, or ask us for a second set of eyes. No pressure either way.
We do not sell your information
You get the file and an email copy for later. That is it. No third-party sharing, ever.
Real local humans built this
Vicinity is a genuinely local IT provider with people in Alaska and Hawaii. The benchmarks reflect what businesses actually pay here.
No sales theater
The workbook is a working tool, not a brochure. Use it whether or not we ever talk.