Find out how much downtime you can really afford
A free Excel workbook that turns your own numbers into a cost-of-downtime figure and a recommended recovery target, so you buy the right backup tier and not more.
A free Excel RTO/RPO calculator that turns your downtime cost into recovery targets. See what an outage costs per hour and which backup tier you actually need.
What you'll get
A practical, ready-to-use resource you fill in with your own numbers and keep. No expiring trial, no strings.
What the RTO/RPO calculator does
RTO and RPO are two of the most useful ideas in backup planning and two of the most confusing acronyms. Recovery time is how long you can be down before it really hurts. Recovery point is how much recent work you can afford to lose. The trouble is that most people pick targets by feel, and feel is usually either too cautious or too cheap.
This workbook replaces the guesswork with your own numbers. You enter what your business looks like, and it shows you the real cost of an hour and a day of downtime, then recommends recovery targets and the backup tier that fits them. It is a way to spend on protection where it actually pays off.
Put a number on downtime
Enter revenue, headcount, and a few costs, and the workbook computes what an outage costs you per hour and per day. The math is done for you.
Recovery targets, not guesses
Your downtime cost maps to a recommended recovery time and recovery point band, so the targets come from your business and not a sales script.
Match cost to backup tier
Each band points to a sensible backup or disaster-recovery tier, from straightforward cloud backup to full disaster recovery as a service.
A worked example included
A filled-in sample shows how the numbers flow, so you can sanity-check your own inputs and trust the output before you take it to a meeting.
What is inside the workbook
- An inputs tab for revenue per day, headcount, fully-loaded hourly cost, and your critical systems
- An automatic cost-of-downtime calculation per hour and per day
- A recommended recovery time and recovery point band based on your inputs
- A mapping from each band to a sensible backup or disaster-recovery tier
- A worked example so you can see how the numbers flow before entering your own
A recovery target is a business decision, not a tech setting
Want the plain-English version first?
If RTO and RPO still feel slippery, start with the concepts before you run the numbers. Our article on RTO versus RPO explained breaks both down without jargon, and our backup and disaster recovery hub covers how the targets turn into a real plan.
How it works
Tell us where to send it
Fill in the short form. Just enough so we know who we're helping and can tailor any follow-up, only if you want it.
Check your inbox
We email your copy right away, and the download is yours to keep. No expiring trial, no login.
Put it to work
Use it on your own, or ask us for a second set of eyes. No pressure either way.
We do not sell your information
You get the file and an email copy for later. That is it. No third-party sharing, ever.
Real local humans built this
Vicinity is a genuinely local IT provider with people in Alaska and Hawaii. The framing reflects what businesses here actually face.
A working tool, not a brochure
The workbook is something you fill in and use to think clearly. Use it whether or not we ever talk.